Civic Engagement Project Requirement Steps

Below outlines the process to complete the Civic Engagement Project Requirement (CEPR) in detail. In order for the requirement to be met, all projects must meet the criteria listed in “The Fine Print”. We encourage students to reach out to CEL if they have questions about whether their civic engagement project idea meets these criteria.

Before Completing the Civic Engagement Project Requirement

After your club's first meeting of the school year, discuss with your members about what project they would be interested in completing.
- The project must be an action that will directly benefit the club and the population and/or cause that it serves.
- Clubs are encouraged (not required) to commit to focusing on a specific issue for more than one year.
Then, you can submit a Civic Engagement Project proposal. Your club is welcomed to make an appointment with the CEL team for support on your project before submitting your proposal. Clubs must submit the proposal at least 2 weeks in advance to their project date and receive approval prior to executing the project. CEL will make the final determination if a project will count towards the Civic Engagement Project Requirement.
- The Priority Deadline to submit your project proposal is November 4, 2022 at 11:59 PM.
  - Clubs who submit their proposal by the priority deadline will be entered into an opportunity drawing for $150 towards your club. Two clubs will be randomly selected to receive the $150 towards their club.
- The Deadline to submit your project proposal is December 16, 2022 at 11:59 PM.
  - Please note, this deadline will not be extended
Clubs must submit a Civic Engagement Project proposal and receive approval prior to executing the project. CEL will make the final determination if a project will count towards the Civic Engagement Project Requirement.
After your proposal has been submitted, the Civic Engagement & Leadership (CEL) team will review and contact you about your proposal’s approval status.
Once your project is approved, continue planning to fully execute your project.
For additional support and tools for project planning, please revisit the club's event planning tools discussed at training.
- When planning, consider what roles and tasks you will have for your members to support the planning and execution of the project. Remember, 50% of your members must contribute a minimum of one-hour for the project.

Make an Appointment with CEL

Submit your cepr proposal

During the Civic Engagement Project

Confirm you have everything you need to execute your project
Remember 50% of your members must participate in specific roles/ jobs that will support the execution of the project.
- If your project only requires a few members to be present at a time, we recommend making 1 hour shifts for the event to give your members breaks and ensure the 50% requirement is fulfilled.
Take pictures of your project!
- You all will want to showcase the hard work your team has done AND
- A minimum of 3 photos will be required to be submitted in the Civic Engagement Project Reflection Form
At the end of your project, please make sure everything is wrapped up and cleaned up

After Completing the Civic Engagement Project

Each club must submit one Civic Engagement Project Reflection Formfor their project
- We recommend submitting the reflection form after meeting with your club members who helped during the various parts of the project to receive their own reflection, insight, and feedback. This will help with completing the Civic Engagement Project Reflection Form and planning for future projects
- The Reflection Form will prompt you to upload the following listed below. Your reflection will not be complete without either of these.
  - 3 pictures from your project
  - The Civic Engagement Project Member Experience form. Please note that this is a separate Google Spreadsheets form. Each member who participated in the project must complete this form. You only need to upload one form with all your members answers.
The PriorityDeadline to submit the reflection form is Friday, March 31st at 11:59 pm.
- By completing the reflection form by the priority deadline, your club has the opportunity to be awarded the Club Civic Engagement Leadership Award, outlined below, during the Leadership Awards in addition to receiving $100 in club funding for the Fall involvement fair the following academic year.
- During the Leadership Awards, 1 club will receive the Club Civic Engagement Leadership Award, which includes a monetary reward of $500 towards their club.
- The Club Civic Engagement Leadership Award will be awarded to one clubs who’s Civic Engagement Project demonstrated innovation, impact, and commitment to social justice

The Extended Deadline to submit the reflection form is Sunday, April 23rd at 11:59 pm
- Only by completing the service project and reflection form by the extended deadline, will clubs receive $100 in club funding for the Fall involvement fair the following academic year.
- If clubs do not submit their reflection form by the extended deadline, they will not receive $100 club funding for the Fall involvement fair following the academic year.